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Business Office

Process for Hiring International Students

International students are defined as students that are attending Reed on F-1 or J-1 student visa.

International students are eligible for on-campus employment and may work up to 20 hours per week during the academic semester, and up to 40 hours per week during breaks.

International students must apply for a social security number once they have received an offer of on-campus employment. When an international student is hired for the first time on campus, the following process must be completed:

  1. Supervisor requests to hire the student in HireEm (same process as for a domestic student).

  2. Once a student is offered a job, they should call the Social Security Administration at 1-888-632-6990 to make an appointment to apply for a social security number (SSN). 

  3. Students will receive an email from payroll indicating that they need to fill out hiring paperwork, and will need to provide copies of their I-20 or DS-2019 and Visa.

  4. Once the hiring paperwork is complete and the student has called to make the SSN application appointment the student  must email the payroll office at payroll@reed.edu and let them know when the appointment is. Once payroll receives  this information, they will progress the hiring process and notify the student that they may begin working.

  5. The payroll office will then prepare the letters that the student will need to take to the SSN appointment. Payroll will email the student when they are ready pick up in Eliot 306.

  6. At the Social Security Administration office, the student will receive a letter stating that they have applied for the SSN.  The student will then have three days to return that letter to the payroll office. If the student does not return that letter to the payroll office, the student’s supervisor will be notified that the student must stop work until the SSN letter is submitted to  the payroll office.

  7. Once the student receives their SSN card by mail, they must bring the card into the payroll office so they can record the number into the system.